Team Assistant in London

The Team Assistant is a key role to keep the team running smoothly through performing administrative and support tasks in the daily role of the leaders they support and by supporting with critical projects and tasks. 

In this role you would get to support across:

• Diary management. Weekly, fortnightly, and monthly key meetings booked.
• Scheduling across time zones
• Meeting preparation through organising room bookings, catering, IT & AV support.
• Attending operational and team meetings, taking minutes and actioning afterwards.
• Reminding executives of important tasks and deadlines.
• Supporting the management of the expense budget.
• Involvement in organising internal events, conferences and client entertainment where applicable.
• Booking travel and organising itineraries.
• Timesheet management.
• Maintaining and updating key documents to ensure consistency across materials produced by the team.
• Manage on time delivery of team project updates
• Working closely with the EA/PA team, picking up on additional tasks when needed.

In this role, we're looking for someone who has some previous experience from an administrative role or supporting a senior individual and can demonstrate the following skills:

• Excellent time management and organisation with the ability to plan, think ahead, be proactive demonstrating keen eye for detail.
• Ability to liaise with multiple senior stakeholders.
• Comfortable working in a global capacity across time zones. 
• Ability to work and thrive in a fast paced, high energy agency environment.
• Excellent interpersonal and communication skills, with the ability to build relationships with the team, other departments and third-party contacts including clients.
• An interest in working around a creatively focused organisation.
• Proficient IT skills including MS Outlook, Excel and PowerPoint.
• Strong problem-solving skills and the ability to proactively manage your execs time.

Spark Foundry  has fantastic benefits on offer to all of our employees. In addition to the classics, Pension, Life Assurance, Private Medical and Income Protection Plans  we also offer;

• WORK YOUR WORLD  opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year.
• REFLECTION DAYS  - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care.
• BENEFITS  24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching.
• FAMILY FRIENDLY POLICIES  We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave.
• FLEXIBLE WORKING, BANK HOLIDAY SWAP  & BIRTHDAY DAY OFF  You are entitled to an additional day off for your birthday, from your first day of employment.
• GREAT LOCAL DISCOUNTS  This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre.

Full details of our benefits will be shared when you join us!

Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week. 

We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.

Please make sure you check out the Publicis Career Page  which showcases our Inclusive Benefits and our EAG’s (Employee Action Groups).

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