Senior Bid Coordinator in London

Location: London
Salary: Hidden
Recruiter: BuroHappold
Job Hours: Full-time

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Senior Bid CoordinatorThrive on openness, respect, and collaboration?

Good.

Us too.

Join as our Senior Bid Coordinator and thrive in a team that values mutual responsibility and creating a meaningful legacy.

Here at Buro Happold, expect the exceptional.

From the projects you will work on to the clients we work with.

From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world.

From our reputation to our relationships.

Wherever your Buro Happold career takes you, it’ll be anything but ordinary.

Your next role

The UK Bid Team are located across our UK offices.

Working closely with the other UK BD team members and reporting into the Bid Manager, this role will involve:

  • Managing strategic bids led by our key Work Winning community who are based in our UK offices.
  • Leading / owning the implementation of best practise initiatives across the bid lifecycle
  • Creating new copy for marketing materials such as project sheets and CVs
  • This role will form part of a wider BD team based across the Bath, London, Leeds, Manchester and Edinburgh offices, therefore willingness and ability to travel to these offices occasionally is required.

    Key duties:

    Bid Co-ordination

  • Ensure all new proposals follow the UK Bid Request process before agreeing to support
  • Review bid documentation identifying key requirements, deadlines, win themes and raising potential issues
  • Check the Commercial and Legal Team (CLT) is informed where necessary to ensure that contractual / legislative requirements are met
  • Organise and lead the Bid Kick-Off meetings for significant bids to agree commitment to bid, capture the win themes, identify key team members, case study projects and create the preparation of the bid timeline
  • Review input to bids from technical teams against bid criteria, highlighting any potential gaps in information, and ensuring we have understood the client’s requirements and developed a tailored and focused response
  • Create additional bespoke content for the submission, by interviewing the necessary technical team members to capture the right story
  • Ensure that all submissions are well written, compliant with what the client has asked for, and are in line with agreed themes and the Buro Happold brand and our corporate message. Challenge any content that falls short of meeting the expected standard and score.
  • Design and collate submission documents – ensuring accuracy of input, proof-reading and spell checking, communicating additional graphic requirements with the Graphic Design team
  • Assist in the design and production of material relating to the client presentation stage of the bid process. Arrange and participate in mock-interviews to maximise our chances of winning.
  • Assist with the development of others, educating technical and non-technical staff on how to manage a bid effectively, guiding them through the process.
  • Ensure model answers and refined project descriptions feed back into our Bid Response Library.
  • Bid Management Process

  • Identify and lead improvement initiatives to ensure our bid management process is current, and at the forefront of the latest technology
  • Collate, share and disseminate best practice and lessons learned from bid feedback.
  • Liaise with our Business Development team to ensure we’re aware of upcoming strategic opportunities
  • Monitor bid feedback, analysing our win / loss results and identify potential areas for improvement
  • Pipeline Support

  • Identify leads, opportunities and bids for the Business Unit / Sector, working with the wider BD team to maintain the pipeline.
  • Ensure the progress of all bids are accurately recorded on our Customer Relationship Management (CRM) system.
  • Finance

  • Constantly updating current fee information on CRM
  • Liaison with project operations and finance teams to ensure accurate fee information is replicated across systems.
  • Be aware of the rates per grade to check for accurate inclusion in bids.
  • Reporting

  • Become one of the CRM champions for the business unit to aid accurate reporting
  • Ensure bids that you’ve supported are accurate in reporting.
  • Your skills and experience:

  • Previous Bid Co-ordination experience essential
  • Strong copywriting and copy-editing skills
  • Previous experience of coordinating and managing tight deadlines
  • Prior office experience
  • Experience of line management / team mentoring
  • Excellent computer and IT skills including; Outlook, Word, Excel, PowerPoint, SharePoint, Microsoft Teams and experience of using spreadsheets and databases
  • Previous experience within an architectural practice, construction or engineering industries would be an advantage.
  • Knowledge of, or skillset with Adobe Creative Suite (InDesign specifically) would be advantageous
  • Membership / Certification in APMP (Association for Proposal Management Professionals)
  • What we offer:

    Bring your knowledge and expertise to one of the world’s most respected consultancies.

  • Attractive salary and benefits package including, private medical insurance, car allowance, life assurance and income protection.
  • Holiday entitlement of days per annum (exclusive of bank holidays) and flexible holiday arrangements.
  • Generous company pension scheme.
  • Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts. 
  • Enhanced parenthood leave policies. 
  • pm finish on the last Friday of the month.
  • A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you.
  • Entitlement to two memberships to professional bodies or subscriptions
  • A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring.
  • At Buro Happold, everyone else’s extraordinary is just our everyday.   

    Apply today and be a part of our legacy.

    A place for everyone

    Buro Happold values individual's flexible approaches to working patterns as an important part of the way you work and achieve balance.

    We welcome applications from those who are seeking flexibility in their careers.



    Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us.

    Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive. 

    We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry.

    We have much to learn from one another. 

    Embracing difference allows us to develop the most innovative and elegant solutions.

    Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you.

    Contact so we can work with you to support you throughout your application. 


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