Project Support Administrator in London

Zutec is a fast-growing technology company, providing cloud-based software for the construction property industry. Zutec’ offers best of breed solutions for Document Management, Quality Management, Handover Management and Asset Management. Today we have digitised over 35 million building documents, 1.5m+ building units, powering £250bn in building assets across the UK and Ireland. Our user-friendly and secure cloud-based software and mobile solutions save asset owners, contractors, housebuilders and developers time and money while meeting compliance throughout the building lifecycle.

We are a global company with offices in London & Dublin. It is an exciting time to join Zutec as we are progressively growing our team, providing opportunities for further career development and advancement for high achievers.

The Role

• Involvement in all project administration including using reports/dashboards to produce and collate client information used by the project team.
• Engaging with suppliers / sub-contractors on an ongoing basis, in a timely and proactive manner.
• Proactively raising escalation of issues within the project delivery team.
• Understanding and following appropriate quality standards.
• Assisting with the implementation of agreed remedies and preventative measures.
• Maintaining records of relevant information using Jira.
• Initiating and reporting actions to maintain or improve levels of service.
• Supporting project team at meetings and taking minutes.
• Proactively claiming tasks once assigned ones are completed.
• Ensuring audit trails are maintained for all client communications.
• Proactively working towards the team KPIs

Requirements

Your Experience

• Accurate IT skills and methodical approach
• Excellent written and verbal communication.
• Good knowledge of Microsoft Office, including Outlook, Word and Excel, PowerPoint to perform required tasks
• Ability to process and organise workload quickly but accurately.
• Strong attention to detail.
• Ability to interact and collaborate with the wider team.
• Ability to work independently exercising initiative.
• Preferably previous experience in construction industry administration but this is not essential.

Salary and benefits

Full time hours are 40 hours a week, Monday to Friday, of which two days should be office based with flexibility to work three days from home.

Benefits

Zutec has a fantastic benefits package which is regularly reviewed and updated. Our benefits cover health and wellbeing, culture and career development. Some of our benefits include:

• Private healthcare
• Life Assurance
• Cycle to work scheme
• Enhanced Maternity/Paternity Leave
• Employee Assistance Programme
• Annual bonus opportunity
• Professional studies subscription
• Hybrid working
• Summer and winter company parties
• A very competitive holiday allowance
• Charity and volunteering days
• Access to mental health first aiders
• Company Pension scheme

Throughout Zutec, our people contribute a powerful blend of talent, knowledge and experience that is embodied within the solutions and services we offer. Our core corporate values can be summed up by the acronym DATA – we like to say we’re a ‘DATA’-driven company. 

Different - We celebrate diversity. Being bold enough to question convention is crucial to finding better ways to operate. We build on the unique strengths and ideas of our people to create solutions.

Agile - Technology never stands still, and neither do we. We are always on the lookout for new ways to do things and help our customers derive more value from their business and data to maintain a cutting edge.

Transparent - We are clear and open in the way that we function and communicate. We advocate respect and transparency to get the best from our colleagues, clients and industry regulators. Better visibility empowers better insights and decisions.

Achievement - We are passionate about outcomes and continual improvement. And we know these things matter to our people and our customers, so we focus on development. We help all our stakeholders gain tangible, measurable benefits that contribute towards quality and growth.

At Zutec, our commitment to diversity and inclusion is at the core of who we are and what we do. We know that having diverse and inclusive teams has a positive impact on our business and customers and helps to generate better ideas to solve the complex problems of an ever-changing world. Being different is central to our DATA values, where we celebrate diversity and build on the unique strengths of our people. We know we’re all equally different, so no matter who you are, how you think, or where you’re from – you are welcome here!