Procurement Assistant in Cardiff

New Velindre Cancer Centre, Cardiff, Wales

As a Procurement Assistant, you’ll play a pivotal role in our mission to create a state-of-the-art cancer center. Join our dynamic team and make a difference!

BENEFITS

• 34 days Holiday
• Employee Assistance Programme : Access professional support when needed.
• Life Assurance (4x annual salary) : Peace of mind for you and your loved ones.
• Pension Scheme : Secure your financial future.
• Cycle to Work Scheme : Promote health and sustainability.
• Eye Care Vouchers : Covering tests and glasses, including safety eyewear.
• Annual Health Checks : Regular health assessments with Randox Health, including half-yearly check-ins.
• Language Lessons : Improve your English or Spanish language skills.
• Enhanced Annual Leave : Enjoy additional time off.
• Company-Funded Training and Accreditations : Invest in your professional growth.
• Lighthouse Club Membership : Connect with industry peers.
• Tech Purchase Scheme : Access the latest technology.
• Discount Shopping Vouchers : Save on everyday purchases.
• Wellness Voucher Programme : Prioritize your well-being.
• SACYR Sports Club : Engage in sports, memberships, and sponsorships.

The Procurement Assistant will play a key role in the Project’s sourcing capabilities and supply chain. The role holder will be responsible for finding and evaluating suppliers, products, and services, and acquiring the most cost-efficient and timely deals without compromising on quality.

Main duties will include:

• Assist in developing and implementing a purchasing strategy for the project, in alignment with the Company's business strategy.
• Challenge, enhance and standardise existing procurement practices to ensure conformity of approach, generate economies of scale and deliver better value for money.
• Take responsibility for placing site purchase orders.
• Procure suppliers, including negotiating and agreeing contract terms and conditions.
• Cultivate good working relationships with suppliers, using influencing and negotiating skills to secure best value outcomes.
• Carry out regular meetings with all internal and external parties, ensuring any disputes are resolved in a timely fashion.
• Ensure suppliers are following the relevant project requirements, using the relevant standards and contract technical specifications requirements.
• Ensure suppliers are following all relevant employer, legal and regulatory requirements.
• Clarify with suppliers, and any other party, any uncertainty that may arise concerning the scope of the works and request or approve changes to the scope as necessary.
• Ensure purchase orders are prepared and monitored in accordance with the Contract and Project Quality Management System requirements.
• Provide the necessary liaison and co-ordination between the Financial and Commercial Departments and any other relevant departments on the project.
• Co-ordinate interfaces with other department managers and with stakeholders, vendors, suppliers and subcontractors.
• Prepare the prequalification documents, the material approval submittals and the equivalent alternative proposal when required.
• Prepare and manage the samples submittals.
• Liaise with applicable legal and regulatory entities and follow the BREEAM requirements.
• Build good working relationships with all staff of those working within the project, help to motivate them and develop their understanding of procurement.

ESSENTIAL CRITERIA

• Bachelor’s Degree in Business Management / Engineering or equivalent.

AND

• Minimum of 2 years of Procurement experience in a similar role.

OR

• Minimum of 7 years of Procurement Management experience in a similar role.

In addition to the above:

• Accreditation from Supply Chain industry organisation (CIPS or equivalent).
• Experience of procurement in building projects.
• Excellent verbal & written communication skills with an ability to communicate with people across a wide range of business functions.
• Demonstrable problem-solving abilities.
• Excellent influencing and negotiating skills, with the capacity to wield authority and secure best value outcomes.
• Ability to work independently or as part of a team.
• Experience of shaping both the procurement and commercial strategy of the organisation.
• Knowledge of procurement procedures and practices, including aspects of negotiation and contract law, as well as a dexterity in reading the market.
• Proven experience in the development and implementation of procurement and supply chain tools, techniques and practices.
• Demonstrated track record of delivering results and achieving cost savings and improvements in other supply chain metrics.
• Skilled in managing stock levels.
• Proven capability in ensuring working capital levels are in line with business plans.
• Ability to work under pressure, manage conflicting demands, assess priorities and proactively work to ensure the timely completion of tasks.
• Experience working in a multidisciplinary project team environment.
• Proficient with computer software, including the Microsoft Office suite, in particular with Outlook and Excel.

In return, you will be working on a high profile 'once in a lifetime' project where you will be supported by a collaborative team in a learning environment. We offer local and global career opportunities and whilst this project is based in Cardiff our teams are truly global!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We encourage applications from all backgrounds and are committed to creating an inclusive environment for all employees. We are open to making reasonable adjustments to enable all applicants to participate in the recruitment process. Please let us know if you need any adjustments as part of the application process.

Ready to be part of our transformative journey? Apply now and contribute to building a better future!

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