Personal Secretary in Newtownabbey

Apple Recruitment are recruiting for a Personal Secretary on behalf of the Northern Health and Social Care TrustJob Purpose:The post-holder will be responsible for providing secretarial support to professional staff and assisting with the day to day management of the office to ensure a smooth running, high quality service.

Job Description: * Provide secretarial services to senior members of staff / professional team, including organising and maintaining diary/schedule to arrange appointments and meetings * Type reports, memos, letters, forms etc.

to a high standard, as required from manuscript, audio and notes using a word processing system or through digital dictation * In addition as a member of a secretarial/clerical team, the post-holder will be required to provide clerical support to other members of staff within the team/department * Prioritising and carrying out word-processing duties to a high standard * Arrange and provide administrative support at meetings including minute taking and issuing of relevant documentation (at base or other locations as required) * Open, sort and distribute mail for all departments * Take appropriate action in relation to mail, telephone and other enquiries ensuring effective messaging and ‘bring forward’ systems are in place and necessary follow up action is taken * Liaise with outside agencies and other disciplines, dealing with enquiries as appropriate * Input and retrieve appropriate information from computerised systems * Manage email accounts which will include the sending and retrieval of emails * Maintain and update manual records as required * Routine filing and maintaining an efficient filing system * Telephone duties-dealing with departmental queries which will include taking and passing on clear and concise messages and obtaining and passing on information * Maintain petty cash within the team if required * Provide cover as required for other clerical staff within the directorate during periods of absence or excess workload * Collecting and collating statistical information as required in line with targets and PfAs * Develop, maintain and update spreadsheets and databases using the Microsoft Office suite * Participate in training appropriate to the duties of the post * Maintain staff relationships and morale * In agreement with the Locality Manager/Dept Manager, receive and send emails * Assist in the training of other administrative staff within the department and appropriate to the post * Maintain confidentiality within and without the workplace at all timesIf you wish to apply or would like more information, please email your CV in Microsoft word format to Sarah Vize by clicking on the link below by 15th July 2024.

You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below:Essential Criteria:Applicants must, by the closing date for applications, have:Qualifications/Registration 1.

(a) 4 GCSEs to include English Grade A*- C) or equivalent AND 1 years’ clerical/secretarial experience including minute-taking in an office environmentOR(b) GCSE English (Grade A*- C) or equivalent AND 2 years’ clerical/secretarial experience including minute-taking in an office environmentPLUSOne years’ working experience of using Microsoft Word, Excel and Outlook in an office environment.

Other 1.

Hold a current full driving license which is valid for use in the UK and have access to a car on appointment.

This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post.

Further Details: * Hourly Rate: £11.

67 * Duration: 3-4 months * Location: NewtownabbeyIf you wish to apply or would like more information, please email your CV in Microsoft word format to Sarah Vize by clicking on the link below by 15th July 2024.

Applicants must ensure their CV is accurate and up to date.

The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy.

Apple Recruitment Services is an Equal Opportunities Employer