Office Administrator in Oxfordshire

Hays Recruitment/ Office Administrator

Basic: £20,000-£23,000

Oxford based (OX2 0JJ) with Hybrid working available

This is a fantastic opportunity for someone to gain full exposure to all aspects of an Administrative based role in a sales driven culture. You will be working within a well- established, global company (32 countries worldwide) Hays are also listed on the London Stock Exchange and is a constituent of the FTSE 250 Index.

We are open to applications from candidates who have no experience in Admin or candidates who may be looking for a career change.

KEY ACITVITIES/DUTIES:

General Admin/Data Input:

• Provide administrative and organisational support for your allocated Teams/Specialism(s)
• Updating daily spreadsheets for Directors, Managers and Consultants
• Providing ad-hoc sales/data reports as required
• Updating/formatting candidate CVs occasionally
• Filing / scanning / printing of documents
• Assisting in preparing regular reports for Specialisms
• Attend internal meetings when required to take action points
• Assist in co-ordinating client and candidate events for the region
• Assist in co-ordinating and supporting regional and central incentives and events
• Assist the team in creating and formatting PowerPoint presentations when required
• Maintain fee trackers for Directors
• Email distribution list management for Specialisms

Office Management:

• Maintenance and management of office and IT equipment.
• Process travel requests
• Ordering office stationery, collateral and merchandise and monitoring and managing the use of this when required
• Other adhoc office management and admin duties as required
• Organising external visitors and contractors and being available on site during visits
• Being the first point of contact for queries from the property team
• Assist managers in preparing for new starters. Supporting with onboarding requirements, ensuring IT equipment is set up and preparing welcome packs for day 1 starters
• Assist the managers and director with HR Administration related to managing holiday requests, absence and starters/leavers

Health and Safety:

• As appropriate to train and act as a First Aider and/or Fire Warden for the office
• Immediately report any injuries, incidents, accidents, hazards or near misses to the Director, the First Aid Officer or the H&S team
• Follow all reasonable instructions from the Admin Manager/Director in relation to H&S

What you will need to succeed:

• Able to handle confidential and sensitive information in a discreet manner
• Demonstrates behaviours supportive of the spirit of equality, diversity and inclusion
• Good interpersonal and influencing skills
• Ability to work under pressure and use initiative
• Ability to meet deadlines
• Good attention to details and accuracy
• Proactive and takes a flexible approach to work
• Demonstrates a high level of professionalism
• Customer focused
• Team orientated
• Good systems skills and experience – good level of Microsoft Word, Excel and Outlook.

What you will get in return

• Internal Learning & Career Zone for self development
• Flexible hybrid working pattern
• Buy and sell holiday allowance – an extra 5 days per year!
• Black Tie Summer Ball and Christmas Parties
• Opportunity for global relocation
• Broad range of employee wellbeing initiatives and benefits
• Retail vouchers, gym discounts and mon
• Access to virtual doctor unlimited times per year
• Employee loans to buy Tech/Rail/Tram travel
• Paid charity day #HaysHelps and working closely with charity partners
• Employee support networks i.e , Hays Pride our LGBTQ+ network
• Strong environmental and social purpose