Office Administrator in Oxford

Hays Recruitment/ Office Administrator Basic: £20,000-£23,000 Oxford based (OX2 0JJ) with Hybrid working available This is a fantastic opportunity for someone to gain full exposure to all aspects of an Administrative based role in a sales driven culture. You will be working within a well- established, global company (32 countries worldwide) Hays are also listed on the London Stock Exchange and is a constituent of the FTSE 250 Index. We are open to applications from candidates who have no experience in Admin or candidates who may be looking for a career change. KEY ACITVITIES/DUTIES: General Admin/Data Input: Provide administrative and organisational support for your allocated Teams/Specialism(s) Updating daily spreadsheets for Directors, Managers and Consultants Providing ad-hoc sales/data reports as required Updating/formatting candidate CVs occasionally Filing / scanning / printing of documents Assisting in preparing regular reports for Specialisms Attend internal meetings when required to take action points Assist in co-ordinating client and candidate events for the region Assist in co-ordinating and supporting regional and central incentives and events Assist the team in creating and formatting PowerPoint presentations when required Maintain fee trackers for Directors Email distribution list management for Specialisms Office Management: Maintenance and management of office and IT equipment. Process travel requests Ordering office stationery, collateral and merchandise and monitoring and managing the use of this when required Other adhoc office management and admin duties as required Organising external visitors and contractors and being available on site during visits Being the first point of contact for queries from the property team Assist managers in preparing for new starters. Supporting with onboarding requirements, ensuring IT equipment is set up and preparing welcome packs for day 1 starters Assist the managers and director with HR Administration related to managing holiday requests, absence and starters/leavers Health and Safety: As appropriate to train and act as a First Aider and/or Fire Warden for the office Immediately report any injuries, incidents, accidents, hazards or near misses to the Director, the First Aid Officer or the H&S team Follow all reasonable instructions from the Admin Manager/Director in relation to H&S What you will need to succeed: Able to handle confidential and sensitive information in a discreet manner Demonstrates behaviours supportive of the spirit of equality, diversity and inclusion Good interpersonal and influencing skills Ability to work under pressure and use initiative Ability to meet deadlines Good attention to details and accuracy Proactive and takes a flexible approach to work Demonstrates a high level of professionalism Customer focused Team orientated Good systems skills and experience – good level of Microsoft Word, Excel and Outlook. What you will get in return Internal Learning & Career Zone for self development Flexible hybrid working pattern Buy and sell holiday allowance – an extra 5 days per year! Black Tie Summer Ball and Christmas Parties Opportunity for global relocation Broad range of employee wellbeing initiatives and benefits Retail vouchers, gym discounts and mon Access to virtual doctor unlimited times per year Employee loans to buy Tech/Rail/Tram travel Paid charity day #HaysHelps and working closely with charity partners Employee support networks i.e Parents@hays, Hays Pride our LGBTQ+ network Strong environmental and social purpose