Finance Operations Assistant in Guildford

Vacancy Information

Division / Department - Finance (Joint)
Grade - Grade D
Status - Full Time
Contract Type - Fixed Term Contract
Salary Grade Range - £24,075 - £27,303
Working Hours - 36.0 Hours per Week
Shift Allowance - No
Politically Restricted - No
Location - Guildford

The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.

Chief Constables' Message

We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.

We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.

We wish you all the very best with your application.

Chief Constable Tim De Meyer & Chief Constable Jo Shiner

The Role & Key Responsibilities

*Surrey and Sussex Police do not currently have a working from home policy. We would expect the successful candidate to attend HQ. This can either be Guildford (Surrey) or Lewes (Sussex)*

*As Surrey and Sussex Police are a collaborative force, this role may need you to work from both headquarters. Your line manager would make you aware in advance if needed to do so.*

Provide Finance transactional administration service undertaking a range of administrative processes on the appropriate system and other programs. Fully participate in a range of transactional Finance services including filing, maintenance of records, data entry, scanning, etc.

Reconciliations as instructed for the appropriate function within Finance to an auditable level.

In the first instance resolve queries, where this is not possible Identify where issues and queries should be escalated to the Assistant or Team Leader or other areas of Finance for support and guidance.

Contribute to the development, implementation and maintenance of relevant processes, procedures and work instructions in-line with best practice and organisational priorities. Contribute to the development of best practice in the use of our systems.

Assist in the training of new staff and supporting development.

Undertake data cleansing and maintenance of records within the office, ensuring that all information is up to date and readily accessible, as well as undertaking housekeeping duties on the electronic finance system.

Analyse specific areas of expenditure, researching any anomalies identified and providing recommendations with regards to remedial actions

Undertake other duties appropriate to the grade and character of work as may be reasonably required, including specific duties of a similar or lesser graded post.

Skills & Experience

Level 2 (GCSE equivalent) English, Maths and ICT.

Associated Account Technical (AAT) Qualification or Has a minimum of 3 year’s experience working in a Finance/ Admin environment.

A good understanding of the end to end processes within accounts payable, accounts receivable, purchasing and income.

Experience of identifying and implementing process improvements and demonstrable problem solving skills.

Effective communicator able to deal with challenging issues presented by vendors/suppliers, customers and stakeholders, with an ability to influence change.

Effective organisational and prioritisation skills to manage the diverse workloads within Finance.

Observable service delivery mind-set and someone who seeks to exceed stakeholder’s expectations.

Effective at collaborating with people from different functional groups to influence change and improve outcomes.

Ability to act as an ambassador for Finance within the wider Force organisation.

Intermediate user of MS Office (PowerPoint, Word and Excel).

Why Work With Us?

Policing is an exciting 24/7 business and we all have commitments outside work. We’re invested in supporting people to balance their life with work and we encourage flexible working.

We take pride in looking after our people and offer a variety of benefits;

• career progression

• contributory pension scheme (LGPS)

• generous annual leave allowance

• discounts for everyday spend

• on-site gyms and a range of sports clubs

• generous and supportive parental leave

• financial and mental wellbeing guidance and support

Further Information