Facilities Administrator in London

Location: London
Salary: Hidden
Recruiter: Interpublic Group
Job Hours: Full-time

Start your application for this job today

Apply Now

POSITION SUMMARY:

To provide pro-active day to day facilities office support as necessary. To be an integral component of a dynamic professional and motivated department in a busy agency support services environment.

To support facilities colleagues, the senior management team and Senior Operations Manager as appropriate in a demanding multi-functional support services environment. Manage the meet and greet provision on level 5.

ESSENTIAL FUNCTIONS:

  • Provide the Weber Shandwick client and visitors Meet and Greet service - Level 5.
  • Take full ownership of the Operations helpdesk email. Assign promptly and follow up on outstanding jobs. Flag any issues relating to Health & Safety to the Senior Operations Manager as quickly as possible.
  • Liaise with the appropriate team member to ensure all building issues raised via the helpdesk are remedied as quickly. Escalate any issues to the Senior Operations Manager.
  • Responsible for raising the department’s purchase orders, ensuring that they are logged on the PO tracker
  • Manage the new vendor form process in Range (for purchase orders).
  • Liaison with building landlord team and contractors as required
  • Assist as required to execute client meeting room / event set-ups in a timely manner
  • Assist with agency onsite led events; employee well-being, weekly drinks, summer, and Christmas parties etc. working closely with the Senior Operations Manager ensuring all relevant documentation is in place ahead of the functions.
  • Develop the all-agency events brochure and meet with key stakeholders as applicable
  • Develop the events calendar to ensure all key parties are aware of upcoming events
  • Administration of pet passports and booking in system.
  • To undertake any other facilities duties as deemed appropriate, including enhancing the appearance of the workplace at every opportunity.
  • Responsible for updating noticeboards with all relevant certification to ensure legal compliance. Weekly check of first aid supplies and replenish as required.
  • Responsible for hard copy newspaper / magazine subscriptions –
  • Responsible for locker arrangements for agency employees
  • Responsible for pedestal and office keys, including arranging replacements.
  • Responsible for ordering various agency and department consumables.
  • Develop and complete annual objectives set by Senior Operations Manager.
  • Effectively communicate with rest of the team, line management, service providers and other support staff.
  • Ensure all requests are answered in an efficient manner, with a professional approach.
  • To undertake any training and development as deemed necessary for the pursuance of the post.
  • To work with due regard to Health and Safety legislation.
  • To comply with all policies and procedures of IPG.
  • To undertake any other facility related task as deemed appropriate, including enhancing the appearance of the workplace at every opportunity.

    • EDUCATION, SKILLS, AND EXPERIENCE REQUIREMENTS:

    Education:

  • A general standard of education.
  • Basic Fire Marshal and First Aid training desired.

    • Skills:

  • A working knowledge of front of house operations and telephony systems is essential.
  • A working knowledge of SAP and Vantage would be desirable.
  • Good organisational skills.
  • Customer service skills.
  • Good problem-solving skills.
  • Good written / verbal communication skills with demanding creative / forward thinking people / clients.
  • Ability to work autonomously and prioritise workload in a busy environment.
  • Ability to work effectively as part of a team
  • Good IT skills including Microsoft Word, Microsoft Excel, Outlook.
  • Ability to multitask.
  • Can collaborate to build relationships at all levels of the organisation.

    • The role includes a varied amount heavy lifting (Manual handling training is provided), including but not limited to meeting room set-ups, the movement of office furniture, distribution of all incoming deliveries and photocopying paper.

    Experience:

  • Experience working in a Facilities team.
  • Previous experience of working within a PR / Communications soft services office environment is desirable.

    • We, Interpublic Group (IPG), are an equal opportunity employer and value diversity at our company. We do not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, sexual orientation, age, marital status, veteran status, or any other basis prohibited by law.

    Related jobs near me

    People also searched for

    About London,

    Population: 8,799,774 Train Stations: 333

    Education Stats

    • Schools: 5659
      • Primary Schools: 3557
      • Secondary Schools: 1393
      • Sixth Forms: 795
    • 17% are independent
    • Ranking: 1/9
    • Top 20%

    House Prices

    • Average House Price: £773,961
    • Compared to UK Average: +£399,319
    • -
    • -
    • -
    • Ranking: 1/9
    • Top 20%
    • -

    Average Salary

    Crime Stats

    • Crimes per 1000: 121
    • -
    • -
    • -
    • -
    • Ranking: 7/9
    • Bottom 40%
    • Worse than last year

    The best places to find the most Facilities Administrator jobs

    Companies:

    Recruitment Agencies:

    Job Boards:

    Average salary comparison

    Job salary over time

    Salaries by job level

    Salary across the UK

    Useful Resources:

    Career Advice:

    How to write a CV Looking for work How to apply for a job Interview advice Accepting a job offer

    CV template for a Facilities Administrator

    View Now
    CV template for a Facilities Administrator

    Glassdoor Company Reviews

    Search

    Find a Salary

    About

    Check-a-Salary provides insight on earnings collated across multiple sources for every position in the UK.

    Access over 55,000 free job description templates and use our job alert service to access over 650,000 jobs at any time.

    Contact Us: info@checkasalary.co.uk

    Stay Connected

    Useful Links

    Recent Blog Entries

    Newsletter

    Subscribe to our newsletter

    • Partners of Research LTD. Trading as Check-a-Salary. Registered address: The Carriage House, Mill Street, Maidstone, Kent, ME15 6YE with company number: 08521222. Trading address: Unit 4 The Mews, 16 Holly Bush Lane, Sevenoaks, TN13 3TH