Events Executive in London

Location: London
Salary: Hidden
Recruiter: Travers Smith
Job Hours: Full-time

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Practice Area/Department Business Development and Marketing PQE Level N/A Description

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Support and Adjustments for candidates : At Travers Smith, we are committed to ensuring that people who are disabled or have a long-term condition are empowered in their identity, valued equally, and listened to. If we can adjust the recruitment process to make it more accessible, please let us know. For further information please visit our website :

Travers Smith

An award-winning city law firm. We build lasting relationships with public and private sector clients. It is Travers Smith's purpose to provide the very highest quality of service to our clients whilst enabling our people to achieve professional fulfilment in a supportive, inclusive, and enjoyable working environment.

The Role

The role will suit an events executive looking to achieve a greater impact working within a small team to support the delivery of Travers Smith's events and corporate hospitality programme. Working closely with colleagues in the Business Development and Marketing team, you will manage the events and corporate hospitality process from briefing, through to delivery and evaluation.

Key Responsibilities

Events

  • Maintain a firm-wide Events Schedule and communicate this regularly to partners and other key stakeholders in the business.
  • Undertake venue research to create bespoke proposals for the business according to their requirements including budget, location, numbers.
  • Maintain an interest in and keep up to date with venues and new openings in order to provide guidance and the best recommendations to the business.
  • Work with the Front of House and Client Dining teams to assist with high profile and complex internal events where required.
  • Work with colleagues across BD & Marketing to ensure that all client and external-facing events are delivered to the highest possible standard.
  • Create email invitations, compile invitation lists in InterAction, manage event registrations, create name badges and attendee lists for client events using Eventogy software.
  • Provide on-site staffing of events at client and internal events, alongside the wider team.
  • Manage and report on budgets for all events.
  • Assist with the production and shipping of event marketing materials including pop up banners, signage, handouts.
  • Maintain the firmwide events calendar and hospitality tracking sheet.
  • Update the Events hub page where necessary.
  • Corporate Hospitality

  • Manage the administrative aspects of the firm's Debentures, including Twickenham and a number of sporting clubs. This includes managing invitations, ticket distribution, catering and travel requirements.
  • Help organise and provide on-site support for external client hospitality events, such as corporate golf days and cycle days, as required.
  • Maintain relationships with the preferred ticket suppliers, researching best deals and availability.
  • Key Stakeholders

  • Line manager: Senior Event Manager.
  • Key stakeholders: Full partnership.
  • Other stakeholders: BD Managers and PA's.
  • Personal Specification - Knowledge, Skills & Experience

    Experience & Knowledge

  • Experience of working in an events role within professional services environment; finance, accountancy, law.
  • Proven ability to work independently, meet multiple tight deadlines and perform well under pressure.
  • Skills

  • Excellent organisational skills.
  • Strong attention to detail and ability to follow through on actions.
  • Strong project management and problem-solving skills.
  • Solid copywriting skills.
  • A natural communicator with the ability to build and maintain relationships across the firm and beyond.
  • Proficient in the use of Word, Excel and PowerPoint and in house intranet software (desirable).
  • Personal Attributes

  • Flexible team player, open minded, with a positive 'can do' attitude.
  • Keen to learn and develop.
  • Ability to build strong relationships with internal and external clients.
  • Must be flexible and able to work some evenings and rarely a weekend.
  • Comfortable providing recommendations with confidence to senior level stakeholders.

  • About Travers Smith


    It is not just law at Travers Smith. Travers Smith treats its clients’ business & challenges as its own. The firm’s clients know that wherever in the world they or their ambitions lie, the firm will work as one of their team to get things done. Travers Smith acts for publicly listed and private companies, financial services institutions and private equity clients, as well as other business enterprises involved in large and complex UK & cross-border matters, transactions & disputes. Diversity and independence of thought are key to the firm’s success. The firm believes that true inclusion can only be achieved if diversity is considered in a broader and more holistic way, which breaks down silos and recognises the multiple identities we each carry.

    For its international and cross-border work, Travers Smith has focused on building carefully cultivated relationships with independent law firms all over the world, sharing quality standards and strengths. This enables the firm to provide a first-class, seamless service for clients around the globe. The firm has chosen this route because it gives it the ability to pick the best firm for every piece of work, providing a one-firm approach wherever the firm’s clients conduct their business. Travers Smith regularly coordinates the provision of overseas advice for particular matters, as well as recommends law firms for its clients to instruct directly. What distinguishes Travers Smith’s model is the investment it makes into developing its relationships with the best independent law firms in the world.

    Travers Smith is always looking to recruit people from all backgrounds, with academic excellence and sound judgement who take their careers, but not themselves, seriously. The firm’s training philosophy is that skill & expertise are best acquired through practical experience, complemented by carefully targeted formal instruction. Great emphasis is placed on continuous learning & development towards personal & professional growth.

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