Document Controller in London

Ardmore have been at the forefront in delivering hundreds of major projects across London. Some of our iconic projects include the Corinthia Hotel, Old War Office restoration and the Greenwich Peninsula.

We build homes, offices, hotels, schools, medical centres, parks, playgrounds – every facility our great city needs. And we do it with passion. With sensitivity. With style!

Document Controller role will involve ensuring that all project documentation is up to date, available and easily accessible by the Project Team. Responsible to keep various trackers and documents up to date and compile the Handover Documentation (H&S Files).

The Project:

This is a prominent Grade II-Listed Edwardian office gem in the Square Mile and will breathe new life into the historic site. The project features a 4000sqm extension and the reinstatement of the original French-style pavilion roof, lost in WWII. When finished the commercial refit will also include retail space, three restaurants, and co-working facilities.

Main Responsibilities:

• Create electronic and paper-based filing systems (including racks for full size drawings) for each design discipline including drawings, specifications, various design related communication etc. Ensures that all this information is up to date, downloaded from the Information Management System (i.e. 4Projects, BIW, FTP sites). Also make sure that ‘used-on’ projects and out-of-date documents are superseded.
• Provide 4 Projects training for new members of the Project team.
• Create and regularly update various trackers, registers, and other tools to ensure that all stored information is accessible and easy to find.
• Assist in the creation of the Health & Safety File and ensure that it is done at least 6 weeks before the final completion of the project. Follow the guidance and instructions of the Design Manager and CDM Coordinator while compiling all information, documents, and certificates for the Health & Safety Files.
• Provide any other administrative assistance required by the Project Team, including deputising the Project Administrator while absent/on holiday and ensure the smooth running of the project office including switchboard operation and general administration as and when required.
• Raise orders for materials and plant and goods received on the Intellect system (where there is no logistic manager on site)

We’re Looking For:

• Experience working Main/Tier 1 Contractor.
• MS Office 2016 (Word, Excel, Outlook)
• Strong experience of working with 4 Projects/viewpoint.
• Previous experience working with an engineering or construction company
• Strong administration skills
• Fast and accurate IT skills

Further Information About the Role

Kindly be aware that this advertisement for our job vacancy may not encompass all assigned duties, responsibilities, or aspects of the role described. It is subject to potential amendments at the sole discretion of Ardmore.

For a full role profile, please contact us directly at

Equal Opportunities

Ardmore are an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender, reassignment, religion or belief, marital status, or pregnancy or maternity.

Reasonable adjustments

We would like you to perform at your best at every stage of our recruitment process. Please contact us using if you require any reasonable adjustments to complete your application.

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