Personal Assistant in Reading

Our Client a Global IT company is seeking a PA who can hit the ground running. The ideal candidate will be flexible, adaptable to change, cool under pressure with a positive and enthusiastic can-do attitude. Location: ReadingWork type: HybridContract: 18 monthsDescription:KEY RESPONSIBILITIES:Multiple Calendar Support:• Managing executives’ diaries.Travel & Expenses Management:• Booking flights, ground transportation and accommodation; assisting with visa processing and other travel related documentation.• Processing and reconciling expenses in adherence with Company travel and expense policy.Events Coordination: e.g. Townhalls, morale activities, trainings, Executive Visits, Customer & Partner Events.• Scheduling and managing the invitations.• Booking meeting rooms and catering in collaboration with the onsite Events Team.• Assisting with onsite troubleshooting audio-video and technical issues.• Outsourcing and booking external venues for business and morale events; arranging transportation when needed• Handling purchases orders, invoices, payments, and accruals and reclasses if applicable.• Also assisting in the coordination and running of EMEA and WW events.Business Admin Community Collaboration and Knowledge Sharing:• Engaging actively with the Business Admin Team, participating in the onboarding of new members, and sharing best practices.• Providing back up and coverage during leave of absence to your colleagues.• Assisting with any other ad-hoc projectsSkills:Administrative skillsEvent planningSchedule appointments Job Title: Personal AssistantLocation: Reading, UKJob Type: ContractTrading as Aston Carter. Allegis Group Limited, Maxis 2, Western Road, Bracknell, RG12 1RT, United Kingdom. No. (phone number removed). Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at removed)/en-gb/privacy-notices.To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to removed)/en-gb/privacy-notices.We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice at removed)/en-gb/privacy-notices for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield