Personal Assistant in London

Efficient and agile diary management to Directors, assessing priorities to maximise better use of their time, while ensuring deadlines are met.

Close interaction with the Directors, anticipating, flagging, and escalating incoming issues and updates. Proactively respond to inquiries/diary changes and resolve problems before they get to Directors.

Act as an effective interface between Directors, their respective teams, and other internal and external stakeholders.

Ensure directors’ timesheets and expenses are completed accurately and on time.

Organising internal, and external stakeholder meetings on behalf of relevant directors by liaising with PAs and booking rooms/equipment required for hybrid sessions.

Ensuring Directors have all relevant papers and agenda for meetings, including commissioning briefings where required.

Administrative support to the group on various activities (recruitment, procurement).

General admin support, producing and sending out written documents, such as letters, reports, and emails, giving a clear, with excellent attention to detail.

Act as secretariat to internal steering groups, and support weekly senior resourcing meetings, producing agendas, papers, and minutes.

Support the organisation of team events, such as away days, conferences, and large team meetings.

Book travel and accommodation for the Directors and the team. Organise itineraries.

Workday delegate for your directors, submitting expenses, timesheets, or approving on their behalf.

Be flexible to accommodate extra work and take on ad hoc projects/work to meet deadlines and manage workload.

Providing cover for other PAs as required.

Able to always maintain strict confidentiality.

Evaluating problems:  Proactively identify and generate insights and solutions without much guidance. This is a fast-paced role for someone personable, not easily flustered, and willing to get stuck in whatever comes their way and collaboratively work with others.

Executing Plans and Embracing change: Excellent organisational and time management skills, using judgment to prioritise tasks and set clear goals while keeping an eye on progress. Remaining flexible to the changes and anticipating potential risks/issues, owning accountabilities.

Relationship management and communication: Interacting with people at all levels (internal/external) and communicating effectively.

System knowledge: Proficient in Microsoft Teams and Office, SharePoint, and Workday (desirable). Able to produce clear written documents, such as letters and emails.