Personal Assistant in London

Location : London

Type : 6-month temporary role, potential to convert to full time.

About you

The person we’re looking for will be highly competent in all MS365 tools and functions, in particular Teams, PowerPoint and Outlook. With excellent attention to detail  in written and verbal communication, you are already experienced in looking after multiple different individuals , and able to multitask  across a number of projects and personalities. Prior experience of working within a managed building using Condecco booking system is desirable but not essential.

About the role

Reporting directly into PHD’s Head of People,  the Personal Assistant is a 6-month temporary role, with potential to convert to permanent. We are looking for an exceptional organised and pro-active solutions focused individual to work within the existing team of two PAs who manage the varied and, at times, complex diaries and needs of the PHD Board leads. As part of your remit, you will be managing day to day diaries, but also involved with agency events and ad hoc projects.   

This role is not a standalone role, the PA Team works in  close collaboration with each other   ensuring that there is continuous professional support given to the senior leads of the agency.

• Diary management; identifying dates and times for external and internal meetings, scheduling and adjusting bookings as appropriate.
  
• Arranging meetings with key clients and industry contacts including restaurant reservations, room booking and catering if needed
  
• Assisting with the delivery of all agency sessions working with facilities and Office Manager i.e.: Company or Board Meetings or Media Owner sessions
  
• Working with inhouse IT and Office Manager for set-up needs
  
• Arranging and booking travel; keeping relevant system logs up to date
  
• Preparing rooms and materials for meetings and pitches
  
• Submitting timely, accurate expenses and timesheets (EXCO team only)
  
• Working with Bankside services; security; catering; reception etc
  
• Assisting and supporting with ad hoc projects
  

PHD is a growth-focused media agency driven by innovation and creativity.

Founded in London in 1990, we were the first media agency to offer strategic and creative planning at a time when the industry was about buying cheaply and quickly.

Our founders saw a bright future where smart thinking and clever planning could help brands grow faster than their competitors.

Over the many years that have followed, we have continued to build on this defining ethic — with our evolution shaped by a continual investment in thought leadership. And we continue to ensure that our capability and approach evolve in line with changes in media, data, technology, commerce, society, and legislation.

Today, with over 100 offices in 74 countries, we continue to create remarkable campaigns that lead to remarkable growth – using the extending canvas of data and technology.

Be Your Best

We want everyone to make the most of the opportunity to shine and showcase your talents and we are happy to make adjustments in the recruitment process so you can be your best. Please discuss any specific requirements with your dedicated Talent Team member or if you would feel more comfortable, you can email us confidentially at   to let us know how we can support you.

Diversity, Equity & Inclusion at OMG

At OMG, our vision is to be an agency where difference is valued and everyone is able to thrive in a culture of equality, inclusion and belonging. We are committed to providing a truly inclusive environment that reflects today’s society, where everyone is able to bring their true selves to work, and where diverse voices and backgrounds are valued, heard, and well-represented.

We will process your personal data in accordance with our Recruitment Privacy Notice which is available on  ;

HOW TO APPLY 

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