Office & Facilities Manager in London

Who we are…   

At Odysea, we believe that slow food is the necessary antidote to the restlessness of modern life. It brings us together, feeds conversation, creates new traditions, new rituals, and new stories. For us, life revolves around the kitchen table in Greece, and we want everything we create to reflect that. It’s simple: we only sell food that we would happily share with our own family.  

For more than 30 years, Odysea has worked with specialist suppliers to bring the finest Greek and Mediterranean products to the UK. Every product we supply has a story or something special about it: when a producer serenades their goats with classical music or painstakingly transports their beehives by boat, you can really taste their passion and dedication in the end product – and that’s the real secret ingredient.  

We are an entrepreneurial and dedicated team that values our family culture and takes personal accountability for our customers’ and suppliers’ satisfaction. Our teams operate in a rapidly growing, fast-paced, highly pressurised environment where individuals are expected to deliver against tight deadlines. We want people who are passionate, energetic, innovative, and flexible to operate in our dynamic environment.  

What we’re looking for…

 We are seeking an Office & Facilities Manager to join our well established team.  This person will play a crucial role in supporting the day to day running of our offices and supporting our warehouse supervisor with health and safety.  The ideal candidate will be a pro-active self-starter, organised, and capable of working in a fast-paced environment managing different priorities and stakeholders. 

 This is a newly created role in the business and this person will have day to day oversight of health and safety, facilities management as well as supporting the Executive Team with general administration.  This is a great opportunity for someone to develop and evolve this essential role within the business.  This person should be excited to make the most of this opportunity and enjoy getting stuck in and helping at all levels.  Some experience in a similar role is required. 

The role is based in Leyton, London (UK) and working from the office full time.

 Your day to day responsibilities…

 Administrative Responsibilities:

• Oversee day-to-day office operations, including managing office supplies, equipment, and maintenance, particularly IT related issues.
• Coordinate and manage administrative support for the office, including handling correspondence, phone calls, and visitor inquiries.
• Provide administrative support to the executive team including arranging travel
• Organise and coordinate company events, meetings, and training.
• Manage office vendor relationships and service contracts.

Facilities Management:

• Oversee the maintenance and upkeep of the office, ensuring they meet health and safety standards.
• Support the warehouse supervisor to ensure the maintenance and upkeep of the warehouse meets health and safety standards.
• Coordinate and supervise maintenance and repair activities, including plumbing, electrical, and general building maintenance.
• Manage relationships with external contractors and service providers for facility-related needs.
• Ensure the security of the building, including managing access controls and alarm systems.
• Implement and oversee sustainability initiatives to improve energy efficiency and reduce operational costs.

Health and Safety:

• Develop, implement, and maintain health and safety policies and procedures in compliance with local regulations and industry standards for the office.
• Support the warehouse supervisor with health and safety policies and procedures to ensure compliance with local regulations and industry standards for the warehouse
• Conduct regular health and safety audits and risk assessments, identifying potential hazards and implementing corrective actions.
• Coordinate and manage health and safety training sessions for employees, including updating all records and paperwork.
• Maintain accurate records of health and safety incidents and ensure timely reporting and investigation.
• Serve as the point of contact for all health and safety-related matters, including emergency response planning and coordination.

Requirements

Your skills, attributes, and experience…

• Proven experience in office management and facilities oversight, preferably in a warehouse or distribution environment.
• Experience of working looking after day-to-day IT issues with support from external providers
• Knowledge of health and safety regulations and best practices.
• Excellent organisational and multitasking skills.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite and office management software
• Ability to work independently and as part of a team.
• Pro-active problem-solving skills and attention to detail.

Benefits

Your skills, attributes, and experience…

• Private Healthcare Plan
• Pension Plans
• Training & Development