Fleet Assistant in Antrim

Apple Recruitment are recruiting for a Fleet Assistant (Band 3) on behalf of Northern Health and Social Care Trust for Antrim area.

Main duties and responsibilities: * Provide a high standard of clerical support with the Transport Department.

* Assist with the co-ordination and planning of routine and preventative vehicle maintenance including tail-lifts.

* Ensure timely processing of invoices via FPM computer system.

* Assist with the validation of work carried out by Vehicle Maintenance and Tail-lift Contractors.

* Liaise with Maintenance Contractors when necessary in relation to repairs, breakdowns etc.

* Assist with the monitoring of Contractors, ensuring they adhere to the Terms and Conditions of the Vehicle Maintenance and Tail-lifts Contracts.

* In addition as a member of a clerical team, to provide clerical support to other members of staff within the department.

* Typing letters, reports, forms and memos using a word processing system when required.

* Provide administrative support at meetings including minute taking and issuing relevant documentation.

* Liaise with outside agencies and other disciplines, dealing with queries as appropriate.

* Collation of information in order to populate spread sheets for weekly/monthly and quarterly returns.

* Maintaining manual / computerised records, data bases and spread sheets.

* Maintaining an up to date filing system.

* Collation of information relating to Furniture moves within the Trust and scheduling of same.

* Assisting in the training of other administrative staff within the department and appropriate to the post.

* Providing cover as required for other clerical staff.

* Inputting and retrieving from computerised systems on a regular basis.

* Dealing with telephone queries, recording and delivering clear and concise messages and obtaining and passing on information.

* Process and distribute all incoming mail and prepare outgoing mail as required.

* Participate in training appropriate to the duties.

* Provide administrative cover as required during the absence of other staff or during periods of excess workload.

* Undertake any other duties as assigned by the Manager to ensure the needs of the department are met.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by noon on Friday 4th October 2024.

You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below:Applicants must, by the closing date:1a.

) 4 GCSE’s to include English Language and Maths (Grade A-C or above) and 1 years’ clerical experience in an office environment to include the use of ICT, Word Processing, Spreadsheets and E-mail.

OR1b.

) 3 years’ clerical experience in an office environment to include the use of ICT, Word Processing, Spreadsheets and E-mail.

2.

) Good interpersonal skills3.

) Good organisational skills4.

) Good Communication Skills5.

) Ability to work on own initiative6.

) Ability to work as part of a team7.

) Ability to work under pressure and to meet deadlines8.

) Knowledge of the NHSCT Transport Department9.

) Knowledge of Trust policies and procedures10.

) Knowledge of Computer programmes to include FPM11.

) Knowledge of Records Management12.

) Understanding of data input and required retrieval and outcomes13.

) Knowledge of Northern Health and Social Care Trust14.

) Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment.

This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post.

Further Details:· Hourly Rate: £11.

45· Hours: 37.

5 hours, Mon-Fri 9am-5pm· Duration: Up to 3 months with possibility of extensionIf you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by noon on Friday 4th October 2024.

Applicants must ensure their CV is accurate and up to date.

The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy.

Apple Recruitment Services is an Equal Opportunities Employer