Facilities Management Coordinator in Bristol

Day to day point of contact for all reactive maintenance matters

Responsible for the smooth running of Park House the main contract HQ.

Day to day point of contact with CS facilities helpdesk.

Arrange any remedial/advisory works.

Maintaining register of certifications obtained.

Assist with any site closures or relocations.

Manager of cleaning, security and waste and recycling contracts.

Ensure that all H&S notice boards and signage are up to date.

Capture all Accidents / Near misses on Assure.

Work with the H&S Compliance Manager to identify risks and record/ 

Monitor any agreed action to be taken to remove the risks identified.

Support FM to ensure all workplaces are safe, compliant, and pleasant workspace for all occupants & users.

Issuing of staff access ID cards.

Maintain expenditure within budget.

Authorisation of rent, rates, service charge and utility invoices

Contribute towards monthly management packs including a P&L Overview.

Raise shopping carts ensuring all coding is correct. 

Timely & accurate One Card spend, detailed descriptions, on time validations with the correct GL/WBS codes as per budgets.

Oversee any scanning and postage requirements.

PC literacy, use of Microsoft Office

Previous administration/reception experience

Self-motivation and ability to manage time and priorities well

Ability to communicate to all levels across the business.

Analytical and logical approach to problem solving

Strong teamwork skills

An understanding of Facilities Management

Strong written and verbal communication skills

Ability to work as part of a team

Experience of running a maintenance helpdesk.

Ability to remain calm under pressure.

Ability to communicate effectively and professionally at all levels

Experience in using Concept Evolution/MRI/other Facilities systems

Up to 6% contributory pension scheme

Free parking on site / 5-minute walk from public transport links 

A range of benefits to support the health and wellbeing of you and your family such as an Employee Assistance Programme, health app, health plans, annual leave purchase scheme and more

Access to a huge range of discounts and exclusive deals such as Merlin Attractions, mobile phone, cinema, leisure, shopping and hospitality discounts.

A fantastic culture and supportive team where you’ll get the chance to make a positive difference in a company passionate about diversity and inclusion.

Professional and personal development opportunities, including training and coaching opportunities to help you grow in your career.