Executive/Admin Assistant in London

Location: London
Salary: Hidden
Recruiter: American Express
Job Hours: Full-time

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You Lead the Way.

We’ve Got Your Back.

With the right backing, people and businesses have the power to progress in incredible ways.

When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other.

Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success.

Together, we’ll win as a team, striving to uphold our and powerful backing promise to provide the world’s best customer experience every day.

And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

To deliver on the Global Commercial Services (GCS) vision of being essential to our customers businesses every day we continuously push the innovation agenda to deliver new products and services across the organization.

The Executive/Admin Assistant is a critical member of the GCS and Enterprise Solutions who provides organizational support and ensures that the team’s logistical needs are met, and helps to promote a positive atmosphere and work culture.

If you are a highly pro-active individual with strong organization and interpersonal skills, and who thrives in a dynamic and fast-paced environment, we strongly encourage you to apply for this role.

The successful candidate will be responsible for day-to-day administrative support for three vice presidents (VP) including calendar, travel, and expense management.

In addition, they will support each VP’s teams on personnel-related tasks including onboarding and offboarding of colleagues, supply management, and other ad-hoc projects such as colleague engagement.

How will you make an impact in this role?

  • Calendar management across time zones
  • Coordinating and leading all aspects of internal meetings, including reserving space, audio and visual setup, catering, and production of meeting materials when applicable
  • Planning and hosting of VP site visits/team events, including travel arrangements, conference room reservations, catering/restaurant reservations, and team building activities
  • Supporting the on-boarding and off-boarding of colleagues, including coordinating first/final days, and arranging for workspace, laptops, phones, Corporate Cards, office supplies, and all HR administration
  • Owning the procurement process for laptops, phone, and office supplies
  • Ensuring timely processing and tracking of expense reports and invoices
  • Maintaining headcount reporting, organizational charts, and department distribution lists
  • Handling travel arrangements including air, hotel, transfers, and agendas
  • Supporting department finances and report requests
  • Leading various projects across VP teams
  • Minimum Qualifications:

  • Excellent organizational skills with attention to detail and ability to handle confidential information with discretion
  • Strong interpersonal and networking skills to build and maintain high-impact relationships across all areas of the organization
  • Desire to understand the goals of the team and the relative importance of various partners and what they do
  • Strong work ethic, highly self-motivated, and understands the need to be a teammate
  • Demonstrated ability to remain calm under pressure and be flexible when faced with changing/conflicting priorities
  • Proficient in Microsoft Outlook, Excel, Word, PowerPoint, Concur, Ariba Buyer and other internal platforms
  • We back our colleagues and their loved ones with benefits and programs that support their holistic well-being.

    That means we prioritize their physical, financial, and mental health through each stage of life.

    Benefits include:

  • Competitive base salaries 
  • Bonus incentives 
  • Support for financial-well-being and retirement 
  • Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location) 
  • Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need 
  • Generous paid parental leave policies (depending on your location) 
  • Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) 
  • Free and confidential counseling support through our Healthy Minds program 
  • Career development and training opportunities
  • Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.


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