Executive Assistant in London

Company: Elizabeth School of London

Job Title: Executive Assistant to the Senior Leadership Team (Higher Education)

Salary: Up to £28K - £30K (Depending on experience)

Contract Type: Permanent

Hours: Full Time, Monday to Friday (40 hours per week)

Location: ONSITE, Canary Wharf, London, UK

Job Title: Executive Assistant to the Senior Leadership Team

Position Overview: The Executive Assistant to the Senior Leadership Team is a pivotal role, providing comprehensive and effective administrative, organizational, and business support to the SLT. This position ensures smooth communication and coordination between various departments, optimizing business processes and contributing to the overall efficiency and success. This role requires a proactive and resourceful individual who can manage multiple tasks efficiently, work to deadlines, and contribute actively to the team.

Key Responsibilities:

Executive Support:

• Provide high-quality administrative and operational support to the Provost and Senior Leadership Team.
• Maintain confidentiality and use discretion and sound judgment in all responsibilities.
• Ensuring priorities are addressed and the SLT are well-prepared for all engagements.

Communication and Coordination:

• Serve as the primary communication liaison, building and maintaining strong relationships with departments and stakeholders.
• Coordinate meetings, manage schedules, and organize agendas and materials, ensuring follow-up actions are tracked and completed.
• Manage proactive responses to highly confidential requests from students, external bodies and regulatory bodies.

Travel and Event Management:

• Plan and organize efficient travel itineraries aligned with business needs.
• Oversee events from planning to facilitation, ensuring smooth execution.
• Accompany the Provost and other SLT members at high-level events and meetings, managing guests and facilitating engagements.

Project and Business Development Support:

• Assist in business development activities, supporting the SLT in driving initiatives forward.
• Draft proposals, create comprehensive presentations, and manage project plans.

Office and Document Management:

• Organize work processes, maintain documentation, and prepare reports and presentations.
• Manage and develop arrangements for the Provost and SLT, including diary management, research, and drafting formal reports.
• Handle legal documents and prepare expense reports.

Qualifications:

• Higher education (preferably in management or related fields).
• Minimum of 3 years providing executive support at a high-growth start-up or similar professional experience.
• Excellent verbal and written communication skills.
• Proficiency in Google Workspace, Excel, and PowerPoint.
• Experience in project management.
• Exceptional organizational skills with expertise in information management, record-keeping, and documentation.
• High emotional intelligence with excellent listening and communication skills.
• Ability to work both in a team and independently, with a high degree of responsibility and initiative.
• Strong commercial understanding and financial management skills, including forecasting and managing expenditures.
• Comfortable working with ambiguity and a self-starter driven by curiosity and a passion for problem-solving.

This role requires a proactive and resourceful individual who can manage multiple tasks efficiently, work to deadlines, and contribute actively to the team. The Executive Assistant will play a crucial role in supporting the Senior Leadership Team, ensuring the smooth running of the department, and driving the company's strategic initiatives forward.