Executive Assistant in London

Location: London
Salary: Hidden
Recruiter: D-FLO
Job Hours: Full-time
Remote: Work from home

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The Job

We are looking for a long-term EA partner to our CTO, CPO and CMO to manage their complex schedules. This person needs to be a self-starter who demonstrates a strong sense of ownership in their work and is also capable of leading complex team projects. Your Experience Must have:
  • At least 4 years of providing executive support or other related professional experience.
  • Exceptional skills in organising information, record-keeping, and documentation.
  • A high degree of emotional intelligence in listening and communication.
  • Excellent writing, editing, project planning, and time management skills.
  • Critical, creative thinking, proactive problem solving, and the capacity to exercise considerable judgment and initiative.
  • Proficiency in Google Workspace or comparable Microsoft and Mac word processing, spreadsheet and presentation software.
  • Proficiency with Slack, Jira, Trello, or similar task and team management tools.
  • Very responsive to email, Slack and other requests.
    • Nice to have:
  • Our Engineering and Product organisations are based across Western and Eastern Europe, so proficiency in Russian is a plus.
  • Project management experience is desirable
    • What you'll be doing You'll be responsible for:
  • Running complex and constantly changing diaries, strategically structuring schedules based on current priorities, across time zones, and ensuring the executives are on time & prepared. 
  • Coordinate the diary and organising all agendas and materials, circulating and chasing up any resulting actions
  • Drafting project plans and memos, identifying priorities, tracking action items and communicating status reports. 
  • Creating comprehensive presentations and reports.
  • Forming productive relationships internally and externally and leveraging these to coordinate administrative work, manage collaborations, gather required information, and provide reports as needed.
  • Working on assignments requiring considerable organisational skills, initiative, and critical judgment with an understanding of the stakes and key members involved or impacted.
  • Proactively addressing potential challenges or obstacles to ensure efficient execution of ideas and communications.
  • Smart travel planning; creating sensible travel itineraries that work both for the individuals and the business.
  • Ensure effective communication across the teams you support. 
  •  End-to-end ownership of workshops; working with executives to plan agendas, prepare materials & facilitate. 
  • Ensure that all communication platforms are managed, and priorities are being flagged & responded to promptly on behalf of the executives and to the executives. 
  • Run and manage Company all hands and team level town halls
    • Salary Range: 
    UK - ₤67,000 - ₤80,000 gross per year.Ranges may vary depending on your skills, competencies and experience.

    Ranges may vary depending on your skills, competencies and experience.

    Reward

    People perform better when they’re happy, paid well, looked after and supported. 

    On top of competitive salaries, Flo's employees have access to:

  • A flexible working environment with the opportunity to come into the office and work from home
  • Company equity grants through Flo’s Employee Share Option Plan (ESOP)
  • Paid holiday and sick leave 
  • Fully paid female health and sick leave, in addition to holiday and regular sick leave
  • Workations - an opportunity to work abroad for two months a year
  • Six months paid maternity leave, and one months paid paternity leave (subject to qualifying conditions) inclusive of same-sex and adoptive parents
  • Career growth, progression, and learning development resources
  • Annual salary reviews
  • Unlimited free premium Flo subscriptions
  • A whole host of other benefits (health/pension/social schemes)

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    About D-FLO

    d-flo.co.uk

    Whether the purpose is for bookings, billings or disruptions and whether the goal is to drive loyalty, getting an invoice paid or safeguarding your customers, quality communications underpin every successful organisation.

    Our communication solutions are purpose-built to optimise all communication journeys, leveraging the latest innovative technology to address the most common challenges facing businesses today.

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