Executive Assistant in London

For more than years, we have amplified products and services based rigorous research and our belief in the power of learning. Driven by our mission to advance quality and equity in education, ETS provides learning solutions, pioneering research and trusted assessments that help guide learners around the world on their path to new possibilities.

Our portfolio of trusted measures include TOEFL®, TOEIC®, GRE® and Praxis® . Along with research, development and innovation that explores new frontiers in learning and measurement our educational measurement solutions and research contribute to the development of new methods and tools, inform important dialogue with education policymakers, and shed light on critical issues and potential solutions - all with the aim of creating a world where all learners can improve their lives through education.

With new senior leadership at the helm, ETS aims to continue changing the lives of all learners as we expand our organization's global footprint. Our goal is to remain at the forefront of assessment and measurement efficacy within the education and ed tech space as it continues to grow and evolve.

The Executive Assistant is a trusted partner to senior executives who executes a diverse range of administrative responsibilities in a fast-paced, dynamic environment. The Executive Assistant provides daily support and assistance to senior executives and is the key liaison internally across divisions and externally with clients and vendors. The incumbent will also be responsible for a range of clerical and administrative tasks to support daily operations in an office setting. 

Responsibilities:

Act as a link to senior executives for contacts inside and outside of the organization.

Manage executive calendars, including resolving schedule conflicts by understanding organizational goals and priorities.

Draft, edit, and send out high-quality and timely communications, reports, presentations, and proposals.

Handle communications and details that are highly confidential and time-critical.

Prioritize and engage in the full scope of meeting management by utilizing technological tools; from setting up engagements, video conferencing, technology needs, presentation materials, catering, etc.

Take notes or minutes at various leadership and other stakeholder meetings when required and maintain basic project management protocols.

Communicate with senior leadership and high-profile contacts on a regular basis with a focus on relationship building.

Plan and schedule domestic and international travel itineraries and accommodations for senior executives.

Submit and manage financials such as updating expense accounts, checking corporate credit accounts and processing payment requests.

Perform general office assistant duties and tasks.

Project a positive, professional image toward clients, vendors, and staff in all interactions and situations.

Perform research and ad hoc duties as assigned.

Adhere to ethical standards & comply with the laws and regulations applicable to the job function.