Executive Assistant in London

Location: London
Salary: Hidden
Recruiter: Boldyn Networks
Job Hours: Full-time

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About The Role
This role is primarily responsible for providing a comprehensive support service to the CEO and Senior Leadership Team to ensure the effective and efficient running of their schedules, with an emphasis on customer service and prioritising support. The role is also support the smooth running of our London office.

What You’ll Be Doing

  • Build strong relationship with our CEO supporting in the delivery of his role and our strategic objectives through managing his schedule for both external and internal commitments. 
  • Facilitate and build relationships with our Leadership Team teams based upon mutual trust and respect. Act as a liaison to respond to and manage any team calendar issues that may arise.
  • Provide sophisticated calendar management to the CEO and other Leadership Team members as required. Prioritise inquiries and requests while troubleshooting conflicts, make judgments and recommendations to ensure smooth day-to-day engagements. 
  • Provide project management for function/event coordination for our quarterly Team Events working in partnership with the Director of People & Culture to ensure we retain our cultural ethos making the most of the time we spend together.
  • Organise, schedule and manage the preparation of Board papers, reports and other high level strategic documentations, including sensitive information. Capturing actions, distribute and ensure completion by those accountable after Board Advisory and Leadership Team sessions. 
  • Write, draft and proofread professional correspondence liaising with Marketing and People Teams. 
  • Provide travel arrangements for the CEO and other Leadership Team members. Become familiar with the detailed needs of the executive travellers, the travel policy and travel management company contacts. Create travel itineraries and be available during travel times to quickly address any last-minute changes or cancellations. 
  • Manage financial reconciliations and accurately track and process expense claims and associated office expenditure in a timely manner for CEO and self. 
  • Accountable for the smooth running of our office working in partnership with our facilities management company to ensure a safe and healthy working environment for all. Oversee expenditure of office supplies and stationery, visitors and access passes. 
  • Provide coaching to team members in respect of travel management system so all are up to speed with our guidance and policy. 
  • Act as the point of contact for visitors, and office facilities team partnering with our UK based Group colleagues which will include project management for changes that may be required. 
     
  • What You’ll Bring

  • Written and oral communication skills and strong attention to detail.
  • Ability to navigate and tackle demanding goals, hardworking, eager to seek out development opportunities, seeks growth.
  • Capability of working independently when required with minimum supervision or assistance.
  • Aptitude to work with pressure, keeping emotions under control, balancing work and personal life, keeping optimistic, handling criticism.
  • Desire to learn rapidly, gather information, managing knowledge, ensure organisational learning approach, flexibility in approach to solving problems.
  • About Us
    At Boldyn Networks, we’re reimagining the future of interconnectivity. Our network solutions are solving some of tomorrow’s greatest challenges. We are one team across the globe. Always listening. Learning. We value different perspectives and challenge each other to be our best. Here, you can change lives today and create a better tomorrow.

    Why work with us?
    We’re large enough to deliver and maintain large-scale operations, giving you the opportunity to work on exciting projects and expand your skills. You’ll be surrounded talented colleagues who thrive on solving problems, just like you. Together, you’ll make your mark on projects that matter and find new strengths along the way.

    We also offer:

  • 17,000 LinkedIn Learning courses
  • Flexible working opportunities
  • Parental leave with up to 20 weeks paid at full salary
  • Holiday allowance starting at 25 days rising with length of service
  • 4 days off each year to volunteer
  • Ready to apply?
    Are you ready to create an impact that will last for generations? Join us at Boldyn Networks today. Hit apply and follow the instructions to get started.

    Diversity recognises the ways we differ. Our backgrounds, perspectives, and experiences. What makes us unique. And it’s important to us, to our future. To build a workforce that’s representative of the societies we serve. So that we can listen, learn and understand how to solve our customers’ problems in the smartest ways possible.

    We are looking for passionate people from a range of backgrounds and welcome applications from any race, age, gender, background, or religion.


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