Executive Assistant in London

Are you dreaming of a career where everyday you feel that you are making a positive impact in this world, then you are in the right place - Intelligent Change is here to guide you to a more mindful way of living whilst reducing our environmental impact. 

We are seeking a highly organized and motivated individual to join Intelligent Change as an Executive Assistant who will also perform Personal Assistant duties supporting our company’s founders. The Executive Assistant will be responsible for providing administrative support to the founders, managing their calendar, email inbox, processing invoices and assisting with various projects including events and tasks as needed. This role will also assist the Director or Operations and provide office management support to our boutique office in Kensington. 

To be successful in this role, you should be well-organized, have great time management and communication skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the founders and senior management as required. 

Responsibilities

• Manage founders emails and correspondence, calendar, including scheduling meetings and appointments 
• Coordinate and manage travel arrangements
• Provide Personal Assistant duties as required, some partial weekend work may be needed from time to time
• Act as the point of contact among employees and stakeholders 
• Assist with the preparation of presentations, reports, and other materials as needed
• Handle confidential information and maintain discretion at all times
• Perform other duties as assigned
• Manage information flow in a timely and accurate manner
• Manage the Office including bills, restocking supplies, mail etc. 
• Streamline processes and create procedures

Requirements

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Proficient in Microsoft Office and Google Workspace
• Outstanding organizational and time management skills
• Excellent verbal and written communications skills
• Strong attention to detail
• Discretion and confidentiality
• Professional attitude and Demeanour
• We are a global team so some flexibility in hours when required

Benefits

• What you will receive in return
• Summer 4 day work week in August 
• Flexible work hours
• Competitive compensation
• Hybrid work structure (3 days in the South Kensington office)
• Weekly team lunches
• Optional Book Clubs and Lunch & Learn meets

Intelligent Change is a globally recognized brand that has garnered widespread acclaim for its innovative products and unwavering commitment to personal development. With an extensive range of offerings, including the renowned Five Minute Journal, Intelligent Change has solidified its position as a leader in empowering individuals to lead happier and more intentional lives.