Contract Assistant in Glasgow

JOB TITLE: Contract Assistant

REPORTING TO: Operations Manager

LOCATION: Argyle Street, Glasgow

CONTRACT: Permanent

HOURS: 40 per week

SHIFT PATTERN: 08:30 to 17:30 – 1 hour unpaid lunch

SALARY: Competitive

ROLE OVERVIEW AND PURPOSE

· Support onsite Management and Account Director with administrative assistance and assist Management across the contract when required.

· Provide initiatives to contribute to improved and streamlined administrative processes on the Contract.

Main Duties & Responsibilities:

· Provide financial information to client when required

· Responsibility for Purchasing, financial record keeping for the contract and ad hoc administration recording equipment, repairs,

· Prepare presentations for monthly meetings as required

· Liaise with facility and property managers regarding services and quotations.

· Coordinating help desk

· Monitor associated services through ABM and sub-contractors

· Develop and maintain effective two-way communications with the client, staff, subcontractors, and associated service providers.

· Payroll inclusive of time and attendance processing and record keeping of sickness, Holidays

· Coordinating and ensuring all work permits are approved and entered on to all work permit systems & raise DCVM’s as required.

· Placing orders and distribution of all goods including consumables, uniforms, equipment, and any other ABM services to meet contract requirements.

· In the absence of the Operations Manager be able to provide cover

Person Specification:

· Demonstrate experience of managing customer relationships / customer focus

· Ability to work autonomously to a high degree of accuracy and manage own workload

· Good PC skills and fluency with a range of PC packages (MS Office package including, word, excel, power point)

· Good planning & organisational skills with ability to prioritise

· Confidence to suggest new ways of working or ideas for the contract, challenging the status quo if necessary

· Positive attitude and eagerness to learn about the Cleaning Industry

· A knowledge of the Cleaning an advantage

Benefits

We’re proud to offer a great range of benefits including:

For more information about ABM’s benefits, visit our careers page

ABOUT US

ABM is one of the world’s largest providers of integrated facility services. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services that improve the spaces and places that matter most. ABM offers a comprehensive array of facility services that includes cleaning, engineering, parking, electrical & lighting, energy solutions, HVAC & mechanical, security, and mission critical solutions. ABM delivers these custom facility solutions to properties across a wide range of industries – from commercial office buildings to schools, airports, hospitals, data centres, manufacturing plants and distribution centres, entertainment venues and more. In the UK we’re proud to service icon sites across the country with more than 10,000 team members. For more information, visit

ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.