Bookkeeper / Office Manager in Elstree

About elasticStage:

Vinyl records have made a huge comeback in recent years, representing a growing multi-billion £ market. At elasticStage, we are leading the charge in on-demand vinyl records technology, with a mission to make every music title available on our web platform, bringing vinyl into the mainstream, but most of all, making sure even small music creators have easy access. 

elasticStage is a cutting-edge music technology company that has invented a groundbreaking technology to produce on-demand vinyl records. Our web platform allows music makers to create and sell their products worldwide through our store. We are proud to remove the entry barrier that the fastest growing segment in the music business, the self-releasing creators, are facing. Whether you want to buy just one copy for yourself or sell to your fans, we are an affordable and fast solution. We also work with leading record labels, streaming companies, and iconic global artists to build a global solution for physical media through our innovative solution with production/fulfilment centres in the UK, USA, and Asia.

We are looking for a Bookkeeper + Office Manager to join our team at elasticStage. This role will be responsible for providing support to the finance and administrative functions of our company. The ideal candidate should have a strong attention to detail, excellent organisational skills, and the ability to handle multiple tasks simultaneously

Requirements

We want to work with someone who is confident working to deadlines who will be able to demonstrate the following skill sets and behaviours:

Responsibilities:

• Good MS Office skills, including Word and Excel 
• Familiarity with Google Suite (Docs, Sheets, Slides) is a plus
• Strong attention to detail

• Being able to work in a team

• Building relationships at all levels 
• Good telephone manner - great communicator

• Flexible can do attitude

• Ability to handle sensitive and confidential information with integrity and discretion
• Immediately available candidates who are keen to learn and progress will be of particular interest.

Day to day activities will include:

Sales Ledger: 

• Matching and posting customer receipts
• Understanding the importance of VAT rates on invoices, ensuring the invoice is processed using the correct rate
• Organise and document freight/shipping/customs documents
• Processing of client transactions in a timely and accurate manner 

Purchase Ledger: 

• Recording supplier bills within Xero.
• Tracking and reporting on purchase orders until delivery.
• Match purchase orders to invoices, coding of purchase invoices
• Maintain up-to-date stock and purchase order ledger
• Creating supplier accounts and updating the accounting system with supplier information changes on a timely basis
• Submitting invoices for approval and proactively tracking the approval stages
• Monitor incoming supplier invoices, matching to correct cost centres
• Supplier statement reconciliations
• Resolving Queries with External Suppliers & Internal Buyers

Bank: 

• Preparing monthly bank reconciliations
• Extracting bank statements and uploading them to Xero.
• Reconciling credit cards
• Chasing credit card holders for missing receipts 
• Chasing receipts and bills for approval
• Preparing and submitting BACS payment to suppliers.

Other :

• Assisting with balance sheet reconciliations
• Maintenance of fixed asset register
• Assisting with the management of accruals and prepayments
• Process employee expense claims
• Assist with VAT returns
• Assist with stock reconciliations

Office Manager / Operations 

• Filing documents and administration tasks.

• Order stationery and company suppliers as needed.
• Negotiate general business bills.
• Co-ordinating, organising, arranging quotes, and booking in regular service/maintenance contracts across the business.
• Organising induction programmes for new employees.
• Ensuring that health and safety policies are up to date, working with the operations manager to achieve this.

Requirements:

• Minimum of 2-3 years of experience in a similar role
• Strong proficiency in MS Office Suite, particularly Excel
• Excellent organisational and time management skills
• Ability to work independently and prioritise tasks
• Attention to detail and accuracy in data entry and financial tasks
• Good communication and interpersonal skills
• Experience with accounting software e.g. XERO

Benefits

• Competitive salary
• 25 days paid holiday
• Excellent working environment
• Pension scheme
• Medical insurance

This role is open to UK citizens or other UK residents with permanent eligibility to work in UK