Payroll & Compliance Manager

Mint Velvet began when founders Liz Houghton and Lisa Agar-Rea set out to create an unfailingly chic collection of contemporary, great quality staples and elevated fits that they felt were missing from their wardrobes. Feeling frustrated that they couldn’t find anything they wanted to wear, or the great customer service they craved, they started fusing relaxed comfort with glamorous yet wearable fashion trends. Relaxed Glamour was born.

As collaborative creatives, we take untold pride in our work, designing with heart and soul. We want to be a force for good and are committed to becoming a more circular and responsible business, from the fabrics we choose to our considered processes. We are an agile and growing business, and we work hard to create an environment which allows for growth and progression, balanced with the support and flexibility needed to meet the challenge of a high-performance culture.

Our leadership teams and founders sit amongst the teams and encourage a culture of balance and passion. MV is a very special place, and our values are anchored by three main pillars: people, planet, and community.

As Payroll & Compliance Manager, you will play a key supporting role across our Finance and People teams. Reporting into the Finance Manager, you will be responsible for defining and managing the payroll process across both head office and stores. You will use your expertise to advise and guide employees on all payroll matters.

Our Values:

With Soul. Courage & Resilience. Passion & Drive. Entrepreneurial Spirit. Collaborative.

The Role:

• Manage the monthly payroll processing across all payrolls; hourly, salaried & Republic of Ireland (c. 800 employees in total)
• Drive operational best practice to ensure deadlines are met with the third party payroll provider
• Raise risks, issues and discrepancies in good time and work to find resolutions
• Remain up-to-date on all relevant legislation, suggesting changes to processes where appropriate
• Define and implement checks for the payroll calculations to ensure there is an accurate output from the third party payroll provider
• Ensure accurate and timely submissions to HMRC
• Monthly pension reporting
• SMP & SSP recording
• Ensure compliance with monthly HMRC obligations and annual requirements such as P11d’s and PSA submissions
• Be the key point of contact for the Group internal audit team and the external audit team, assisting them with queries
• Manage the reconciliation of key payroll data – between payroll, benefits and third parties, including HMRC and Rewards and Benefits providers
• Work alongside the People Team to administer and manage the various pension schemes for the business
• Oversee the administration for Company benefits schemes e.g. Cycle to Work
• Manage Gender pay gap reporting and support preparation for any future developments in pay gap reporting
• Maintain a customer service focus, able to understand the requirements of the role across the team/s and adding value
• Deliver accurate reconciliation and data analysis to support reporting, decision-making and providing relevant insights for all key teams and stakeholders
• Support ad-hoc project activity, both within your own area of expertise and beyond

To join our vibrant and fast-growing business as Payroll & Compliance Manager:

• You are an experienced and knowledgeable Payroll professional, with expertise in process and legislation around pay
• You have brilliant attention to detail and a high level of accuracy in your work
• You have strong knowledge of PAYE and understanding of HMRC benefits
• You are an advanced Excel user
• You have experience of working with 3rd party payroll providers (we work with ADP), pension providers and external reward firms i.e., BUPA
• You are resilient, adaptable and can effectively navigate through both anticipated and unexpected changes
• You are great at communicating, relationship-building and managing expectations
• You have previous experience working in a retail-focused business

You'll be rewarded with:

• Competitive starting salary and great career prospects in a fast-paced business
• 25 days holiday plus bank holidays, and a day off on your birthday
• Company-funded private health insurance and access to Smart Health
• Life assurance
• Discretionary bonus scheme
• 50% staff discount
• Interest-free Season ticket loan
• Summer hours - 3pm finishes every Friday throughout June, July & August
• Bespoke induction support and ongoing development to help you thrive in your new role, including access to in-house coaching
• A welcoming and inspiring work-environment - take advantage of Yoga classes, social activities, an early finish on pay day and more