Supporting the Senior Payroll & Benefits Advisor, you will be part of a small team processing 3 UK payrolls, co-ordinating activity for 10 outsourced overseas payrolls & maintaining benefits programs for 2,250 Associates & Partners.

This is an excellent opportunity to join Lockton’s People Team in a newly created role. Where, as part of the centralised Payroll & Benefits team, you will be responsible for assisting in accurate and timely processing of 13 payrolls across Europe and APAC, including accurate calculation of Associate benefits.

Key responsibilities:

In House Payroll

• Collaborate effectively with HR Admin team and Business Partners to ensure payroll data is received, and systems updated, within set deadlines.
• Ensure timely and accurate end-to-end processing of UK payroll including starters, leavers, court orders, one-off payments, and deductions, and payrolled benefits.
• Produce and reconcile monthly payroll reports to ensure salary and benefit changes have been reflected correctly in payroll.
• Produce and reconcile monthly payroll reports to ensure accurate cost allocation is provided to Finance.
• Resolve technical queries from Associates, HR, Finance, and external agencies, including HMRC.
• Reconcile 3rd party payments to the monthly payroll reports, and ensure the payments are raised promptly.
• Ensure invoices are reconciled, processed, and paid in a timely manner.
• Monitoring the Payroll email inbox ensuring queries are responded to in a timely manner.
• Assisting in Payroll End of Year, including P11d processing.
• Assist in creation and delivery of post payroll reporting.
• Supporting data preparation for audits and responding to queries from auditors.

Outsourced Payrolls

• Liaise with the 3rd party payroll providers to provide monthly input.
• Conduct a complete check of the payroll output and resolve any issues where required.
• Monitor the Payroll email inbox, ensuring queries are responded to in a timely manner.
• Work with providers to resolve technical queries from Associates, HR, Finance, and external agencies.
• Reconcile monthly payroll reports received from providers to ensure salary and/or benefit changes have been reflected correctly in the payroll run.
• Produce and reconcile monthly payroll reports for internal stakeholders (finance) to ensure accurate allocation of costs.
• Lead in the creation and delivery of post payroll reporting.
• Ensure timely payment to relevant 3rd parties.
• Ensure invoices are reconciled and processed in a timely manner.
• Supporting data gathering for audits and responding to queries from auditors

Benefits

• Support with benefits administration, including notifying benefit providers of starters, leavers & changes to benefit selections. Provide benefits advisory support to the HR team.
• Assist with monthly pension and benefit administration including reconciliation of contributions.
• Assist with continuous review of Benefex platform, ensuring payroll correctly reflects Associate & Partner selections.
• Responding to benefits queries relating to benefits processed through the payroll (pension, healthcare, childcare vouchers, cars etc). Resolve technical queries from Associates, HR, Finance, and external agencies.
• Ensure invoices are reconciled and processed in a timely manner.
• Supporting data gathering for audits and responding to queries from auditors.

Other

• Assisting in ad-hoc duties when required by the Senior Manager, Payroll and Benefits
• Participate in Payroll & Benefits related projects and initiatives including raising Associate/Partner awareness and embedding change.

Key Skills:

• Proficient Excel skills, including VLOOKUP and Pivot Table
• Organised and focused on helping the team provide a consistent level of output and accuracy.
• Experience of payroll processing, data entry through to reconciliation and reporting.
• Demonstrates strong attention to detail.
• Ability to work to tight deadlines.
• Focus on customer service.
• Superb organisational and time management skills, with the ability to prioritise effectively.
• Approach payroll delivery with a continuous improvement mindset.

Pre-requisites:

• Experienced in-house Payroller having worked in a busy payroll environment using Resource Link.
• Passionate about delivery and continuous improvement.

Other information:

• Current Team Size: 1 x Senior Payroll & Benefits Manager, 1 x Senior payroll Advisor, 1 x Payroll & Benefit Advisor, 1 x Payroll & Benefit Administrator
• Role is hybrid based and the individual must be prepared to attend the office 3 days per week.
• Payroll System: Zellis Resource Link
• 1 x PAYE payroll circa 2,250, 2 x LLP (non-PAYE payrolls), 2 x Bermuda, Germany, India, Ireland, Isle of Man, Italy, Malta, Sweden, and Switzerland payrolls via local bureau.
• Benefits managed via Spectrum, a Benefex platform.