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Business Support Coordinator
Job Purpose
We are seeking an experienced individual to join our team here at BrightHR to enable us to continue to meet our growth expectations and ensure that the business and different departments run efficiently. You will be required to support the Senior Leadership Team, along with all other departments whilst maintaining the upkeep of the office. Day-to-day responsibilities
- To meet and greet all visitors to the business and present a professional image at all times.
- Produce and collate weekly service and R&D reports, depending which floor you are located on.
- Ensure that all wallboards display the correct information each day and gather requirements from the SLT for any changes required.
- Work with the property management team to report faults and issues with any of the office equipment.
- Maintain the overall presentation of the office ensuring that we present a professional image to all visitors to the floor.
- Work closely with the Directors on your floor, assisting with their mailbox and calendars, plus ad hoc tasks, and reports.
- File and scan all confidential correspondence in the appropriate folder.
- Floor stock takes and order additional equipment when required.
- Create agendas for meetings and minute take upon request.
- Produce reports in the absence of any member of the business support team.
- To provide various basic weekly, monthly, and ad hoc reports when required.
- Undertaking other duties to ensure operational efficiency of the department.
- Keep team distribution lists up to date along with team chat groups.
- Handle inbound telephone enquiries and advise these correctly.
- Ensure all meeting rooms are presentable and the meeting room bookings system is monitored and controlled at all times.
- Managing people’s movements in the absence of managers, example people leaving early and not logging their movements on bright.
- Ensuring the clear desk policy is met by all staff.
- Clearing the fridges every Friday.
Essential skills & experience
- Experience of working in an administration role / PA role
- Good written and oral communication skills
- Strong administrative skills
- Accuracy and attention to detail
- Strong computer skills (Microsoft office (Word, Excel, PowerPoint, Outlook)
- To maintain a professional and responsible attitude at all times
- Ability to work independently and maintain accurate records.
- Excellent communication and active listening skills
- An ability to work under pressure and to deadlines.
Company Benefits
- 25 days’ holiday, plus bank holidays.
- Private health care cover after 5 years’ service.
- Christmas Bonus after 3 years’ service.
- Profit Related Pay Scheme.
- Cash Plan.
- Access to the EAP Service.
- Refer a friend scheme.
- Day off on your birthday.
- Holidays increase after 2 and 5-years’ service.
- Pension Plan and Life Insurance.
- Company incentives, access to discount schemes.
We are BrightHR.
The only software powered by HR, health & safety, and legal experts. Everything you need to simply manage your staff, all in one place, PLUS free tools to set your business apart.
We are on a mission to transform people management for businesses. We’ve been making life easier for employers since 2015 with our range of innovative software, are providing HR, H&S, and business support to over 95,000 businesses globally.
We are a people business. The market moves quickly and so do we. We put the customer first, working hard and always looking ahead, purposefully innovating to ensure peace of mind.
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