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What is the Job Function? As part of the Administration team in one of the UK’s most innovative and forward-thinking charities working with young people, the post-holder will be required to provide administrative support to managers and staff throughout the organisation. The post will be based in our main campus, Goudie Street, however occasional travel to different locations will be required. Main Duties: - Supporting Record Management Processes
- Ensuring Data Protection Legislation is adhered to
- Entering and extracting information and reports from various databases
- Maintaining records, both electronic and paper based
- Minute taking at professional meetings
- Creating, preparing and editing documents
- Archiving/Photocopying/Scanning
- Reception cover as and when required
- Ensuring standardised procedures are followed
- Any other administrative duties as required
- Any other reasonable duties as directed by a senior member of staff
Wh at qualification and experience are we looking for? - Experience of record keeping and/or archiving is preferred
- IT proficient with experience of Microsoft Word, Access, Excel and Outlook.
- Minute taking experience is essential
- Previous experience within a busy office environment is essential
- Qualified to HNC/SVQ level 3 in Administration or equivalent is preferred.
- Previous administration experience within the care/voluntary sector is preferred
- Good communication skills
- The ability to prioritise and manage deadlines
- Ability to work independently and as part of a team
Notes: - This job outline reflects the main tasks and responsibilities discharged by the post holder at the present time, however, Kibble reserves the right to alter or amend the content of this job outline to reflect changes to the job or services provided, while maintaining the overall character and level of responsibility for the post.
- Notwithstanding any information or statement described within this job outline, all duties must be carried out in a way that promotes equality of opportunity, dignity and respect for all individuals and which is consistent with Kibble’s stated policy on equal opportunities.
- The successful candidate will be subject to PVG Scheme Membership. Having previous convictions will not automatically disbar you from working at Kibble (with the exception of offences against children or other vulnerable groups) and every case is taken on an individual basis.
- Appointments will be subject to a twelve-month probationary period .
Benefits: Pension, holidays (up to 8 weeks per year) and employee benefits including cash4health, employee assistance programme, free parking, free meals, gym membership plus access to onsite physio.
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